Important IT Update for Class of 2009 Graduates
FROM: YLS IT Services
TO: YLS Class of 2009
RE: Important IT Update for Class of 2009 Graduates
An important date for YLS Class of 2009: October 1st, 2009: All email accounts will be closed and email stored on Yale's servers will be unavailable. All files on student file server "gryffin" will be deleted.
Instructions for accessing your files on the student file server:
Yale Law School will not archive student data after October 1st, 2009. Please use the instructions at the links below to access the folders and backup any information you have stored on the student file server to your local computer. The user folders for graduating students will be removed from the student file server "Gryffin" on October 1, 2009. Requests for extension of this deadline can be directed to Susan Monsen at susan.monsen@yale.edu or to Kevin Bailey at kevin.bailey@yale.edu, and will be considered on a case by case basis.
Microsoft Windows XP/Vista: https://inside.law.yale.edu/DepartmentInformation/Pages/DepartmentInfo.aspx?Dept=itservices&ContentPageID=11
Mac OS X: https://inside.law.yale.edu/DepartmentInformation/Pages/DepartmentInfo.aspx?Dept=itservices&ContentPageID=13
Instructions for preserving email messages you want to keep:
Those who use program like Eudora or Outlook to access their Yale email via POP should find that all their messages have been stored on their personal computers. To test this, unplug your network connection from the wall and see if you can access your saved email. If you can, the messages are stored on your own machine and can be accessed even after your Yale account is gone.
If you instead use an IMAP client like Web Mail or Pine, some of your email is likely stored on Yale's mail servers. All your data stored on Yale's email servers will be deleted when your account is closed. If you have email messages you would like to keep, you must transfer them to your own computer or to a different account.
To transfer an individual email message to a different email account, use the "forward" function of your email program.
Transferring email from an IMAP server to your own computer or to a disk can be done via the Pantheon Account tool (http://pantheon.yale.edu/account-tool/). Click on Email Archiver Details to create and pick up an archive.
Accounts of members of the class of 2009 are currently slated to be removed at 5:00 AM on October 1, 2009. All messages sent to your email account after this time will be bounced back to the sender. Email forwarding, email auto-reply, and Pantheon web pages cease to function at that time, and other data stored on on the email and Pantheon servers will no longer be accessible.
If you have problems with this transition please call the YLS IT Services help line at 203-432-0821 for assistance.
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As a service to Yale graduates, the Association of Yale Alumni runs a service called Virtual Yale Station. All class of 2009 graduates should have received an email from Alumni Affairs with information about this service, which offers a lifelong email alias to all Yale alumni. Note that an email alias is not an email account. Instead, an alias redirects mail to an account of your choosing. See the Virtual Yale Station web site (http://www.aya.yale.edu/vys/) for more information.
Finally, YLS IT wishes you all the best in your future endeavors.
Sincerely,
Kevin J. Bailey
YLS IT Services